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Minutes of the
ASSOCIATION of PELICAN POINT Condominium Association
BOARD MEETING
1:00 PM on THURSDAY, DECEMBER 7, 2018

Board Meeting Call to Order
Randy called the meeting to order at 1:00 pm in the Clubhouse.

Establish Quorum
Board President Randy Malecha, Vice President Glen Farnum, Treasurer Terri Knapp, and Director Jim Bakos were present. Secretary Jeanette Cullen was unable to attend. Michelle Davis from Reconcilable Differences attended, as well as approximately 39 residents.

Approve Minutes of Last Board Meeting
Glen motioned to approve the minutes of the November 1, 2018 meeting as written & posted. Jim seconded, all in favor. The minutes will be posted on the website and bulletin board.

Spectrum Vote Results
Michelle reported that there are 104 yes votes and 3 no votes to accept the proposed Spectrum contract. The Board has signed the new contract, which will go into effect as of February 1st. Michelle explained that per Spectrum, the residents will be required to pick up their personal equipment, attempt to install themselves, contact technical support with any issues, before an installation technician can be sent to the home for free. Immediate installation by a Spectrum technician can be arranged for $50. The equipment included with the high-speed internet is the modem, router, and 2 HD television boxes. The small digital adapters will have to be traded in. DVR is not included.

Rules Committee
Jim reported that the Board will be voting on all the rule changes, except for the issue regarding smoking near the pool area. That rule will be brought to an owner vote at the Annual Meeting. A resident asked for clarification on the smoking restriction. The Board confirmed that the only area being restricted in this potential smoking rule is the area around the pool. Another resident expressed concern with the propose rule change regarding kayak and trailer storage. She believes the current owners who were previously permitted to purchase and store these items should be grandfathered in. Jim stated that the Board will discuss and decide how to move forward with this issue. Terri made a motion to allow the Board to vote on all rule changes except for smoking near the pool. Glen seconded, all were in favor. Ballots will be sent via hand delivery, email or mail, depending on the owner’s set preference. All other rules will be openly discussed with owners at the Annual Meeting on January 10th before the Board votes at that meeting.

Seawall Update
Randy reported that the Seawall repairs have been completed. There was a minor issue with backfill voids that will be filled as needed. Sprinklers and sod were installed by a third party. The final payment of $43,000 will be made when final release is received from the seawall contractor.

Shutter Approvals
Randy stated that all residents who want to install shutters must receive approval from the Board of Directors. The details and contractor must be approved by the Board. The only contractor currently approved by the Board is Atlantic Storm Protection. Michelle advised that there is an application form on the Association website, and Randy has forms available on-site.

Board Nominee Update
Michelle stated that the same 5 Board members have volunteered to serve for another year; there were no new applicants. There will be no election, and the Board members will remain the same for another year.

Social Committee
Terri reported that there will be a Christmas Eve function at the Clubhouse, usually around 2 or 3pm. The Social Committee will be providing appetizers, but all residents should bring their own drinks. There will be a dinner in the Clubhouse on Christmas Day. There will be a signup list posted in the Clubhouse. There will also be a New Year’s Eve party in the Clubhouse around 6pm.

Open Forum
A resident asked for an update on the Special Assessment for the Seawall. Michelle stated she is still running numbers and will have a report at the Annual Meeting. All owners except for one paid the Assessment, and another has an outstanding late fee.

Donna V stated that a Facebook page has been formed called “Pelican Point News and Views”. Helpful information like Association events, community events, or recommended locations will be posted. It is open for anyone to join who may be interested.

Kathy Mocko asked if those who do frequent volunteer work for the Association can have a key to the Clubhouse for easier access. Randy stated that he has made 5 extra keys, and will give them out as needed, with the recipient signing a form promising to keep the key and the clubhouse secure. He has found the door unlocked and even keys hanging in the door, and his priority is to make sure the Clubhouse remain secure.

The Fining Committee needs one more volunteer that is not on the Board or married to a Board member.

Randy asked for a motion to make the final payment to the Seawall contractor. Glen made a motion to pay off the remaining balance with Capital Marine when the release is received, using seawall and deferred maintenance reserves. Terri seconded, all were in favor.

A resident asked for an update on building trim colors. Randy explained that there will be a vote to see if a majority want a change. If the vote passes, a small committee will come up with 2 color choices for another vote. Terri made a motion to add a vote on changing the trim color to the ballot. Glen seconded, all were in favor.

Set Next Meeting/Annual Meeting
The next meeting will be the Annual Meeting at 1:30pm on Thursday, January 10th in the library. The previous time was posted at 1pm. Terri made a motion to change the meeting time to 1:30pm to allow time for setup. Glen seconded, all were in favor.

Adjournment
There being no further business to transact, Glen made a motion to adjourn the meeting at 1:25 pm. Terri seconded, all were in favor.

Respectfully Submitted,
Michelle Davis
Michelle Davis, CMCA, AMS, LCAM #17226
Community Association Manager
Reconcilable Differences, Inc (4/18/18)