THE ASSOCIATION OF PELICAN POINT,
MINUTES of the BOARD MEETING held
THURSDAY, FEBRUARY 11, 2016
Pledge Allegiance, Call
to Order: After the pledge, Randy Malecha called the meeting
to order at 1:00 pm.
Establish Quorum of Board
Members: President Randy Malecha, VP Glen Farnum, Secretary Debbie
Stanley, Treasurer Kathy Mocko, and Director at Large Jeanette Cullen were
present. Michelle Davis and Lynn Hiott represented Reconcilable Differences
and over 20 owners were present.
Approval of Minutes:
Kathy motioned to approve the minutes of the October 29th Board meeting
and January 14th organizational meeting minutes as posted. Jeanette seconded,
all in favor.
Update: Michelle stated that through January 31, 2016, the Association
has $87,332 in the operating account, although some of that is pre-paid
owner assessments. There is a total of $428,615 in the various Reserve
accounts and CDs. The association is under budget by $500. Michelle gave
an update on unit 403B. He has now hired his own attorney, however our
attorney is moving forward with Final Summary Judgment. We are waiting
on the judge to order the sliders to be replaced, because water is still
leaking into the unit below.
Maintenance: Randy stated
that it has been cold and the windows are sweating. He stated that he replaced
one of his windows with insulated glass and this has helped. But there
is humidity inside the units. He recommends using a dehumidifier and he
stated that he empties about 3 gallons of water in 24 hours, but it does
seem to help and there is now very little condensation.
Social: Kathy reported
that events are posted by the elevator every week. This past Tuesday, they
hosted an oyster mat workshop. Brevard Zoo representatives were very appreciative
of our help. The community was able to make 28 mats during this session,
which will help treat 328,000 gallons of water. Kathy stated that there
is information on Brown Tide on the desk in the back of the clubhouse as
well, if anyone is interested.
Gate Code Change: The
gate code was changed. The owners were informed of the new code and the
old code will be removed from the entrance box as of March 1st. The Board
suggested having the new code explained on a small sheet of paper to be
placed in each unit during pest spraying by Mike. Management will have
this ready so he can put reminders in each unit. Randy stated that he wanted
to really emphasize that the gate code is NOT to be used by pedestrians.
This code is used for vehicle traffic ONLY. Pedestrians are supposed to
enter and exit out of the small gate on the side, which requires an amenity
key to be used.
Wendy’s pot holes and sidewalk
update: Lynn met with Board members and several City of Titusville
representatives to discuss the pot holes in the driveway entering Wendy’s.
The officials stated that they agreed with us that these were safety concerns,
so they immediately filled these potholes, even though Wendy’s is responsible.
Regarding the sidewalk damage, no one from the city knew who was responsible
for this, so the official from the City will contact his superiors for
clarification. If their responsibility, he will place a work order to get
this repaired as soon as possible. Lynn stated that if it is found to be
Wendy’s responsibility and they do not repair in a reasonable amount of
time, Lynn will call Code Enforcement to get their help in making Wendy’s
maintain their property, because many believe this is a safety hazard,
but all agreed this is not Pelican Point land.
Laundry Update: Randy
reported that on the 4th floor of A building, the new washing machine was
not working properly and he could not get it calibrated. He contacted Sears
and they sent a technician out to calibrate the machine, at a cost of $137.
Randy was able to learn from him and is now aware of how to calibrate the
machine. The technician highly suggested no more than two tablespoons of
detergent per wash. More detergent is not better in these machines. Kathy
ordered small plastic shot glasses that measure 2 Tablespoons and they
have now been placed on each floor with the washing machines to assist
residents in using the correct amount of detergent. Even better is using
ONE (1) HE “Pod” per wash.
Owner Input: Roger asked
that since the old fire pump is being removed, could this be opened up
for storage to the owners, Randy replied that this is not a safe place,
with pumps and equipment still in there, so no personal storage can be
placed there. Another owner asked when the pool was going to reopen and
Randy stated that the temperatures have been cold. Once the temperature
increases, Randy will re-open the pool. Norm Nelson stood and thanked the
Board members for their hard work.
Fire Drill: Randy reported
that the pumps and hoses were removed from the cabinets on each floor,
because the fire marshal agreed that they will never use ours, and will
only use their own hoses. He agreed to this removal with the stipulation
that the association conduct a fire drill yearly with the resident. A date
and time will be scheduled and posted on the bulletin boards. Please watch
for this posting. All residents are encouraged to participate. During the
drill, the elevators will be accessible only for those who cannot climb
the stairs, and the horns will sound loudly. Each building will have a
drill captain waiting in front of the building and those residents who
are home will need to check in with your building captain. This is not
a timed drill, but Randy is asking for all to participate, because this
may help save your life one day.
New Slider doors for Clubhouse:
Bids were obtained to replace the 3 sets of sliders in the clubhouse. Coastal
Glass was the least expensive, at $3,000 per set. These sliders are hurricane
impact doors and will require a permit from the city at a cost of $150.
Debbie made a motion to approve Coastal Glass to replace the sliding doors
in the clubhouse, using deferred maintenance reserve funds, and not to
exceed $10,000. Kathy seconded, and all were in favor.
Pool Heater: Randy stated
that one of the heaters is not repairable. The flow sensor on the 2nd heater
went out and we continue to lose water pressure. The remaining heater is
8 years old and the life expectancy of most heaters on the river with the
salt air is about 5 years. Three bids were received. Medallion Energy bid
$4,250, United Solar bid $4,982 and Pinch a Penny bid $5,700. Glen made
a motion to approve Medallion Energy’s bid for $4,250, conditional on getting
the same warranty that the others proposed, and using pool reserves. Jeanette
seconded, and all were in favor.
Fining Committee: Randy
stated that at the last meeting, we had four volunteers to be on this fining
committee, they are: Jim Bakos, unit 409A, Jim Pizzuti in unit 106A, Bob
Reed in unit 309A, and Donna Viano in unit 303C. These are the people who
will administer the fine process when a resident fails to remediate violations.
Basically, they are the last arbiter that a resident who is accused of
rules violation has. Once the Board or management discovers or is notified
of a violation, they tell the resident about the violation and ask that
they correct the issue. The notice will state that if the violation is
not corrected, then a fine may be imposed. Randy reminded owners that they
are responsible for their tenant’s actions and will be ultimately held
responsible for fines levied against their tenants.
Set Next Meeting Date:
The next meeting has not been set, but notice will be posted when the need
arises for a meeting.
being no further business, the meeting adjourned at 1:35 pm.
Lynn Hiott, LCAM
Michelle Davis, CMCA, AMS,
Community Association Managers