MINUTES of the BOARD MEETING held
THURSDAY, February 26, 2015
Pledge Allegiance, Call to Order: After the pledge, Randy Malecha called the meeting to order at 1:00 pm.
Establish Quorum of Board Members: President Randy Malecha, VP Glen Farnum, Secretary Debbie Stanley, Treasurer Kathy Mocko, and Director at Large Jeanette Cullen were present. Michelle Davis and Lynn Hiott represented Reconcilable Differences and 15 owners were present.
Approval of Minutes: Debbie motioned to approve the minutes of the October 23, 2014 meeting and the organizational minutes of the January 8, 2015 meeting as posted. Glen seconded, all in favor.
Financial Report/Collection Update: Michelle stated that through January 31st, the Association has $85,431 in the operating account, although $11,036 of that is pre-paid owner assessments, leaving $74,395 actually in the operating account. There is a total of $366,721 in the various Reserve accounts and CDs. The association is under budget by $2,500. The unpaid collection accounts are at $7,319, mostly due to legal fees owed by one owner regarding his leaking doors. The other accounts that show as past due are owners who did not increase their payments in January when fees went from $240 to $246 per month.
Maintenance Report: Randy stated that the laundry machines are bringing in good income. There are no problems he can’t handle. There was a problem with chinch bugs and the sod was replaced by building A. Mike continues to monitor the seawall and continues to fill the sink holes as they happen. There is fabric in front of the seawall to help hold the dirt in.
Tennis court has been resurfaced and looks great with the new fence around it. Randy was happy to report that residents have been using the tennis court.
Pool: The cover will stay on during the cooler days. If the cover is removed, this allows the heat to escape and is harder for the heat pump to keep the water heated. No one is going into the pool on the colder days, so this is why they have been keeping the solar cover on. Randy reported that they still need volunteers to assist with the covering and uncovering of the pool. When he is out of town on vacation, then volunteers are asked to cover it at night.
Social Group: Randy reported
that Kathy Mocko has been helping out a lot recently, and has taken over
as chairperson for the social group. Kathy presented a request to have
the association purchase a large flat screen TV for the clubhouse wall.
Jeanette made a motion to approve the purchase of a new TV for the clubhouse,
not to exceed $600, with the funds coming from the operating account using
the maintenance materials and supplies line. Debbie seconded the motion,
and all were in favor. Lynn also reported that Brighthouse will install
a set top box for the clubhouse at no extra cost to the association.
Kathy stated that new ideas are catching on. They had an arts and crafts day, a high tea on March 18th, and will continue to post the updated signs and signup lists with group information. Some of the things that they would like to get started are working on “oyster mats” for the lagoon and movie nights. The oyster mat making workshop is an environmental project to help clean up the rivers, and Brevard Zoo comes out and assists in making the mats. She will continue to work on making this happen.
Elevator Updates: Randy reported that he received a call from Mark with Traveler Elevator, and they plan to start the elevator cab renovations on Friday, March 6th. They will begin with the elevator in the A building and move to B after completing the first building. He estimates about a day for each building. Randy will try to keep everyone informed of the closing of elevators with notices posted in the bulletin boards. Randy explained that they are updating everything in the elevators except the floor. Samples were present in the clubhouse during the meeting.
Dog Registrations: The Pet Committee chair, Michelle Williams, was not able to attend the meeting, however Randy reported that there are still issues with residents not walking their dogs in the proper places. Some residents are allowing their dogs to urinate around the buildings. He reiterated that the dogs must be on a leash and walked to the dog walk area before allowing them to do their business. Randy also reported that owners and tenants must abide by the weight restriction of 24 pounds. There is currently a tenant who brought an oversized dog, but this tenant is a snowbird and was informed that they could not return with the oversized dog next year. The committee asked that all residents complete the registration forms for their animals. These forms can be sent to management or turned into Michelle Williams with the Pet Committee.
Interior Drainage Water Pipes: Randy reported that there was a recent event where the shared drainage line in a “stack” clogged, and sewage did about $2,000 worth of damage to the inside of one first floor unit. He said that residents need to be aware that the “garbage disposal” does not work to finely grind up things like egg shells, cabbage, vegetables, etc. When these items are put down the drains, they eventually clog, and this sort of back-up occurs. Grease is the largest problem. When it cools, it thickens in the pipes and really causes havoc. So as a reminder to all residents, please be careful in what you put down your sink.
HO6 Polices: Randy reminded all residents that this personal condo insurance is needed by all unit owners. Michelle reiterated that Florida Condo Law requires owners to cover damage in their units whether they are at fault or not. Flooring, carpet, wall coverings, cabinets, counters, personal items; all are covered by the individual H06 policies, not the association.
There are specific coverages
that need to be included in your HO6 policies: Dwelling Coverage - which
generally insures the interior walls, drywall, wallpaper, paneling, flooring,
carpeting, or built in cabinets. The interior of your unit is YOUR responsibility.
Loss of Use Coverage is important
because if you have a loss that occurs to your unit, it can take time to
renovate your unit. This coverage will insure you for temporary housing
expenses and is usually limited to about 40% of your personal property
Welcome Packet for Tenants: Lynn reported that we mail out a Welcome package to new owners, but nothing is given to new tenants. Lynn gave Jeanette and Kathy a few forms to look at. They will work on changing and creating a welcome package for new tenants.
City Quitclaim Deed: Randy reported that recently the association was made aware of a small piece of land near the front entry gate that the city gave to the Dr. Patel office on the south side of the property. We met with the city attorney and the basis for doing this did not make sense, so the Association attorney, Paul Wean, was asked to handle this. He was able to work with the city officials and get this property deeded back to Pelican Point, as it was initially intended. The City approved the quit claim deed at their last city council meeting, and we should be receiving this signed deed very soon.
Owner Input: Glen asked about
video cameras or security cameras. Management stated that we have obtained
many bids through the years, but all were expensive or wouldn’t do what
was needed. Glen agreed to look through all the bids, get input from Jim
Bakos, and work on getting revised bids to discuss at the next meeting.
Set Next Meeting Date: No meeting date was set. If needed, an agenda will be posted at least 48 hours before the meeting, as required by FL. Statute.
Adjournment: There being no further business, the meeting adjourned at 1:48 pm.
Lynn Hiott, LCAM