THURSDAY, January 8, 2016
Pledge of Allegiance: The pledge was recited by all those present at the meeting held in the Titusville Library at 2121 South Hopkins Ave, Titusville, FL
Meeting Called to Order: Randy Malecha called the meeting to order at 1:01 pm and introduced the current Board members: Vice President Glen Farnum-absent, Treasurer Kathy Mocko, Secretary Debbie Stanley-absent, and Director at Large Jeanette Cullen. He also introduced Michelle Davis and Lynn Hiott, managers from Reconcilable Differences.
President’s Message: Randy thanked the four members who served with him in 2015.
Approval of Minutes from last Annual Meeting: Jeanette Cullen read the minutes of the 2015 Annual Meeting. Miles made the motion to approve the minutes as read. Carol Burke seconded. All were in favor.
Establishment of a Quorum of Members for Annual Meeting by Certification of Proxies: Manager Lynn Hiott reported that 33 units were represented in person and 41 proxies were received, for a total of 74 units represented. Sixty-six units were needed for a quorum, so the quorum was met.
Financial Report/Collection Update: Manager Michelle stated that through December 31, 2015, the Association has $64,318 in the operating account and $421,399 in the reserve accounts. The accounts receivable total is at $19,424. All of this balance is for Unit #B403, which is currently in a lawsuit with the association. At the 2015 annual meeting, his account showed a balance owed of $8,000. This lawsuit has been ongoing for 2 years because the owner did not believe water was coming from his unit and he refused entrance every time we needed access to check. Our attorney had to go to the court to obtain legal access each time we set up an engineer or contractor to test or inspect. The engineer was finally able to enter and complete a water test, and confirmed that the water was leaking from his unit into the unit below via holes where rusted screws used to be. In early December 2015, the owner retained his own attorney and asked for time to have their own engineer conduct water tests. With the holidays, nothing was done, so our attorney has this week filed paperwork with the court showing our good faith and their lack of movement, so we will be going back to court in early February for a final injunction. We should win all legal fees and be able to have sliders installed. This costly mess shows that the Association has every right to enter a unit and require compliance with maintenance requests. It has been a costly lesson for the homeowner and a frustrating one for the neighbor below, but it will eventually be handled properly.
The draft Profit and Loss Report (P&L) shows the Association under budget by about $5,957. The Association is very healthy as we head into 2016.
Work Group: Randy stated that they had to dismiss the cleaning person, Darryl, and now, our maintenance man, Michael Carlson, is doing the work with Randy overseeing that things are done correctly. Randy assisted Mike with Pressure washing the walkways and sidewalks, cleaning the laundry rooms, and waxing the laundry room floors. Mike is now working six hours a day.
Laundry: Randy reported that he replaced 1 washing machine on the 4th floor of building A with a top loader. No issues have been reported as of yet. If any other washing machines need to be replaced, they will be replaced with top loaders because there is much less maintenance needed on top loaders. New machines come with the money collector set at charging $1.50 per load. Randy changed this one to coordinate with all the other machines. However, a top loader uses approximately 8.8 gallons of water versus a front loader using approximately 5.5 gallons per load, so they will leave the increased fee of $1.50 on any future top loaders purchased. By Randy using the parts and pieces of the old washing machine, he has saved the association over $800 in repairs. Hot water heaters broke in buildings A and B, so those were replaced, but then both broke in “C” building last week, so both were replaced. Randy stated that these expenses will be charged against the laundry money income. Randy reminded owners that if their hot water heaters are over 15 years old, they will leak or break soon, and owners need to take steps to stop an unanticipated flood. He said he has found a good plumbing company named “A Great Plumber” and they charge $580 to replace a residential water heater. He also reminded owners to check their toilets. If they are loose, then they will leak into the ceilings of the unit below, so if your toilet rocks, then consider replacing it or get it repaired immediately.
Drywall: Mike and Randy have been doing the drywall repairs when toilets leak, etc, since FL Law requires the association to be responsible for this even if the leak is not the building’s fault.
Cameras: Randy stated that 4 cameras were installed on the buildings and are clear enough to see most images, even when filming at night. He stated that in the upcoming year, the sliders in the clubhouse will be replaced with hurricane-rated glass. He also stated that in 2015, the front gate was hit by lightning and needed new parts with surge protectors. Even though we have a surge protector on the gate, lightening can get through it sometimes.
Social Group: Kathy reported that winter activities are increasing. Donuts and coffee Mondays are continuing, at 8:30 am. Alternating Mondays are Bingo or Movie nights. Tuesdays at 7 pm they play men’s cards. Wednesday at 11 am is ladies lunch, and Thursday at 6:30 is cards and games. Potluck suppers will begin again with themes, starting this week. On February 9th, Brevard Zoo will be here at 10 am to sponsor an Oyster mat making class. This sounds like it will be very fun and educational. Please come out and help us make oyster mats. There will be tea parties and picnics also scheduled this winter, dates to be determined. On January 9th there will be a Welcome Back pool party. Bright house Cable Network is paying for the food and is willing to sponsor two Association functions per year. This is very much appreciated by all! There will be various craft activities this season, and all are invited to join in. Please watch the bulletin board for more information on upcoming activities. Jeannette and Kathy are redoing the bulletin boards to make them more attractive. Randy mentioned a special thanks to long term tenants Ed and Terri Knapp, as they continue to be very active and help out in a lot of ways. All input and help from residents is encouraged.
Pet Committee: Randy stated that Michelle Williams is the Chairperson, but she was unable to attend. There are still issues with residents not picking up after their pets. He highly suggested that residents take a camera photo and email it to the office with the name or unit number of the offender. That way, management can write letters. We have also purchased a “Pet Waste station” to be installed soon. We hope this will help remind residents to pick up after their pets. Some owners asked about a fining committee. Randy stated that he would need volunteers to be on this committee, because it cannot be a Board member or relative of a Board member. Three owners agreed to be on the fining committee: Jim Bakos, James Pizzuti, and Donna Viano. Once this committee gets established, then residents will be warned about picking up after their pet, and if they ignore that, a second offense will result in a hearing before the committee and a possible fine.
Landscaping Group: No report.
Open Forum: An owner asked what the differences are between a top loader washing machine and a front loader washing machine. Randy stated that with a top loader, parts don’t seem to get all gummed up as easy. He highly recommended residents use the ‘detergent pods’. They give the proper amount of HE detergent. Powder detergent is really causing problems, but liquid HE is still fine also. Someone asked about the dryers and Randy stated that if clothes are removed before the timer shuts off, it will just continue to run through that time still available and not increase the time if you add more money. Always push the power button before adding more money. He also said that high heat doesn’t get the clothes to dry faster, the high heat is only supposed to be used for loads of heavy items like jeans or rugs. Another owner asked about the tennis court and why it was cracking already. Randy stated that when the courts were resurfaced all companies said the cracks would come back. The only way to get rid of the cracks was to completely remove the tennis court surface and replace it, which was much more expensive. Another owner complimented the concrete company “Mike’s Masonry” for an outstanding job on the picnic table slabs.
Prayers were requested for Fred in “A” building for a speedy recovery.
Results of Voting for email or mailed paper copies of official documents: Lynn reported that thirty one owners voted to receive association documents by email only and forty-three owners voted to continue to receive by mail paper copies.
Results of Voting for removing or keeping the large Norfolk Pine tree in front of the clubhouse: Lynn reported that twenty-eight owners voted to remove, and forty-six owners voted against removing the Norfolk Pine tree in front of the clubhouse. Lynn stated that Leland Trees verbally quoted $1500 to remove the tree, and the City Permit would be an additional $100 if they would even approve the removal of the tree. We have been waiting many months for city personnel to look at the tree and give an answer on that. Randy stated that since there was an overwhelming vote to not remove the Norfolk Pine tree in front of the clubhouse, this tree will remain there. Jeanette motioned to close this subject from future discussion. Kathy seconded, and all were in favor.
Presentation of 2016 Board Members: Five owners offered to serve, so there was no ballot vote needed by the membership. Therefore, the 2016 Board will be the same as the last year and consist of Jeanette Cullen, Glen Farnum Randy Malecha, Kathy Mocko and Debra Stanley.
Randy welcomed the returning Board members for 2016, thanked everyone who attended, thanked his wife Kathy, along with Jackie and Mary Steele for volunteering their time at the check in table, and said that everyone is welcomed back to the clubhouse for cookies and coffee made by Kathy Mocko & Kathy Malecha. - 4 -
Adjournment: There being no further business, Reginald Persh made a motion to adjourn. Peggy Pizzuti seconded the motion and all were in favor at 1:50 pm.
Call to Order: The meeting was called to order at 2:05pm.
Election of Officers:
The five Board members agreed to keep office positions the same as last
year, so the following was agreed:
It was requested that management make an appointment with the City Manager or Code Enforcement to discuss the poor condition of the asphalt entrance way into Wendy’s, as well as the sidewalk issues. We also need to obtain a new dumpster in front of “C” building, because the current one is rusted and leaks.
Adjournment: The meeting adjourned at 2:10 pm.