Back to Pelican Point Home Page
RDI  HOME

Minutes of the
ASSOCIATION of PELICAN POINT Condominium Association
SPECIAL ASSESSMENT Board Meeting
MONDAY, March 26, 2018

Pledge of Allegiance: The members saluted the flag and the meeting was Called to Order at 3pm in the clubhouse.

Establish Quorum: Board president Randy Malecha, VP Glen Farnum, Treasurer Terri Knapp, Secretary Jeanette Cullen, and Director at Large Jim Bakos were all present. Michelle Davis, CAM manager with Reconcilable Differences was also in attendance. Over 30 owners were present.

Approve Minutes of Last Board Meeting: Terri motioned to approve the minutes of the February 23, 2018 meeting as written. Glen seconded, all in favor. These minutes will be posted on the website and were already posted on the bulletin board.

Financial Report: Michelle stated that through February, the association has $261,790 in the Operating account and $268,738 in reserves. The association is $25,457 over budget due to unreimbursed hurricane expenses. Accounts Receivable is $3,412 but this is mostly one unit and the Association is renting it until the bank forecloses.

Discussion and Approval to mail SEAWALL special Assessment Meeting Notice to all Owners: Randy stated that we have obtained a new bid, at $375,950 without permits. Bids received have been from this to a million dollars. He said we could use all the funds in the seawall reserve and $75K from Misc. Components Reserves to bring the Special Assessment to $275,100, or $2,100 per unit. Glen motioned to mail agenda and information to all owners and to have the Assessment meeting on Thursday, April 12 at 1 pm. Jeanette seconded, all in favor.

Seawall Bid / Contract Approval: Randy stated that Capital Marine Corp, a licensed marine contractor from Cocoa has answered all the concerns the board had, and with this valid bid of $375,950, he felt comfortable moving forward. He believes this wall has a lifetime warranty and if permits are received in a timely manner, the work should be started in June and take 4 months, weather permitting.

Glen motioned to contract with Capital Marine Corp to install 1200 feet of vinyl interlocking panels with tiebacks every 10 feet, backfilling between the old and new seawalls, engineered drawings of approximately $3,000 and permits of approximately $3,500. Terry seconded the motion. Randy answered an owner concern by stating that this type of wall should stop the sinking areas around the seawall edge, and the vinyl panels will have weep holes for drainage. All in favor.

Roof & Maintenance Update: Randy stated that the “A” roof metal facia was replaced, and downspouts reinforced. “B” Roof has been completed and “C” has had tear off and one third of the insulation installed. This roof should be completed by Friday, April 6th, then two more weeks for metal and fascia, and by the end of April, all work should be complete. An owner said the 4th floor ceilings moved up and broke bond with the walls. Randy explained that this happened last year with the “A” Roof as well, before the heavy roof material was installed to keep this from happening. Last year, an engineer confirmed that this lift was not structural, but had to do with heat and cold and not enough weight on the roof. Randy stated that a paint contractor will be hired to re-caulk the outside of the building where these cracks occurred, plus while up on the lift, he will re-caulk B and C windows from the outside.

Social Committee Report: Terri Knapp reported that the Spaghetti Dinner fundraiser brought in $525 and the 50/50 raffle brought in $475.

Owner Input: Kathy Mocko asked if a form could be sent to all owners asking for information so we know who will be evacuating in hurricanes, and who their emergency contacts are, and most important, email addresses so that those board members able to help would have the information to help get updates to all owners and residents in the case of another catastrophe. The board is willing to allow this.

Recycling issues still abound. People are putting plastic bags in the recycle bins and this keeps the bins from being emptied by the city. This and the fact that they only pick up once per week makes recyclables an issue. Please wash and then smash containers before putting in the recycle bin and do NOT put plastic bags in. This will help the problem.

A fire drill will need to be done soon, per fire marshal’s recommendations.

A resident asked if we could go to a child proof latch at the pool instead of needing a key from both sides. She said the county requirement is latched, not locked.

The hurricane shutter company that spoke at the Annual Meeting has found a way to install shutters on the outside of the patios, outside the railings, even on upper floors, so Randy said their name is posted on the bulletin board if anyone is interested. He noted that the association has a form that must be completed and approved before the work is started, and that the permit must be available while the contractor does their work.

Set Next Meeting: As agreed in the motion, the Special Assessment meeting will be held Thursday, April 12th at 1pm. Notice will be hand delivered or mailed to all owners at least 14 days before the meeting.

Adjournment: There being no further business to transact, the meeting adjourned at 3:23 pm.

Respectfully Submitted,
Michelle Davis
Michelle Davis, CMCA, AMS, LCAM #17226
Community Association Manager
Reconcilable Differences, Inc (4/10/18)