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Minutes of the
ASSOCIATION of PELICAN POINT Condominium Association
BOARD MEETING
on THURSDAY, September 26, 2019

Pledge of Allegiance

Board Meeting Call to Order
Randy called the meeting to order at 1:00pm in the Clubhouse.

Establish Quorum
Board President Randy Malecha, Vice President Glen Farnum, and Director Jim Bakos were present. Treasurer Terri Knapp attended by speakerphone. Secretary Jeanette Cullen was unable to attend. Michelle Davis from Reconcilable Differences attended, as well as approximately 19 residents.

Approve Minutes of Last Board Meeting
Randy reported that he posted the Agenda for this Board Meeting on the Monday prior to the meeting. Glen made a motion to approve the minutes of the Board Meeting on April 4, 2019, as written and posted. Jim seconded, all in favor. The minutes will be posted on the website and bulletin board.

Financial Report
Michelle reported that through the end of August, there is $272,000 in the Operating Account, and $462,400 in the Reserve Accounts. Year to date, the Association is $12,598 under budget. The only unit that was behind on payments is being sold and the bank has paid off the past due balance except what we had to write off by statute, which was $1,725.08.

New Business
Awning:
Michelle obtained one bid to replace the clubhouse awning damaged in the high recent winds with a higher grade material. Jim made a motion to spend $1285 on a new awning from ABC Awnings. Glen seconded, all were in favor. Randy confirmed that this cost is to make the awning and put it on the frame. Installing the frame to the building will be done in-house.

Flag Pole Landscaping: Randy reported that he had the plants removed that were overtaking the flag pole. Then new curbing and plants were installed, all at a cost of $1752.40 by Donaldson Landscaping. Glen made a motion to ratify approval to have Donaldson Landscaping do this work. Jim seconded, all were in favor.

Draft Budget
Jim made a motion to mail out the proposed budget to all owners, with a raise on the monthly fee, from $285 to $290 per month, mostly due to the contracted 5% Spectrum increase for cable/internet. Glen seconded, all were in favor. Michelle explained that all residents will receive a copy of the budget and can bring questions and comments to the next meeting, before the board makes their final approval.

Reports
Landscaping:
Bob Vicich, Randy, and Kyle at Prime Cuts have been working on clearing out the area behind the trailers and putting in new plants. It should be easier for the lawn service to take over maintaining that space themselves now.

Social: Terry announced that ‘Coffee & Donuts’ will resume the first of November, and ‘Ladies Lunch’ later in the month. ‘Movie Night’ is scheduled for November 20th. The Potlucks won’t begin until January. There will be a Thanksgiving event. More information to be released later.

Maintenance: Randy reported that the refrigerator in the clubhouse was replaced because the old one died. It had been donated 10 years ago. Mike Pizzuti was hired to clean the tile in the Clubhouse over the summer, and the clubhouse kitchen and bathroom were painted.

Open Forum
Randy reminded everyone that now is a good time to shop for hurricane shutters because many companies are offering “$250 Off” coupons and similar.

Set Next Meeting
The next meeting will be the Budget Meeting on November 14that 1pm in the Clubhouse. Proposed budget and information will be mailed to all owners at least 14 days before this date.

Set Annual Meeting
The Annual Meeting is tentatively scheduled for January 9th at the local library, based on availability.

Adjournment
There being no further business to transact, Glen made a motion to adjourn the meeting at 1:13 pm. Jim seconded, all were in favor.

Respectfully Submitted,
Michelle Davis
Michelle Davis, CMCA, AMS, LCAM #17226
Community Association Manager
Reconcilable Differences,