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Minutes of the
Whitley Bay Condominium Association, Inc.
 Board Meeting

Minutes of the Board of Directors Meeting
Whitley Bay Condominium Association, Inc.
MONDAY, AUGUST 25, 2017


Call to Order: Stan Bowers called the meeting to order at 4:00 pm. Agenda had been posted more than 48 hours earlier.

Establish Quorum of Directors: Board members in attendance: President Stan Bowers, VP Margherita Ramsay, Treasurer Bob Schrader, and Director Richard Isom. Secretary Frank Sullivan could not attend. Michelle Davis from Reconcilable Differences was present and 5 owners attended.

Approval of Minutes from May 15, 2017: Bob motioned to approve the minutes as written and posted on the website. Richard seconded, all in favor.

Financial Report: Bob reported that the association is under budget by $8500 through July, and the Association is in good shape.

Lobby Floor Sealing: The original bidder bowed out when he realized he could not do the whole job in one day, so a resident was able to obtain the proper material for $270 and Scott is doing the work by sealing to grout lines and then doing the other half after the first side dries. The west elevator has not been sealed, but has had the holes in the travertine filled. The G-2 lobby and east elevator floors have been completed. Scott will fill the G-1 lobby floor and proceed with sealing soon.

Chilled Water Controllers Replacement: Competitive Air has worked on our equipment for years, but cannot do anything more and recommended FIS, Facility Integration Solutions, to design and install new controllers, at a cost of $14,800. Wayne Sanders, an owner who has been intimately involved in the maintenance and repairs of this equipment, will be a part of the group working with FIS to ensure all will work properly once installed. No other companies bid the work, so Bob motioned to contract with FIS, with the cost to be paid from Machinery / Electric Reserves, subject to Wayne’s final review. Richard seconded, all in favor.

Spa Tile Grout: The owner of Sutton Pools inspected the spa, which was closed down due to discolored water. He said that due to the spa having a steel vat instead of a concrete vat, the water became corrosive to the grout without a concrete buffer. He was too busy to bid the job, and 1 other also declined, but a bid was submitted today by Quentin through The Handyman Group, at a cost of $2,450 to remove all old grout, wash down, and replace grout around all the 2-inch tiles covering the whole interior. There was discussion, and then Bob motioned to accept this proposal and use Pool & Spa Reserves to cover the cost. Stan seconded, all in favor.

Roof Update: The roof work is going well. There are currently four crews working on it. Barfield has honored all his promises and the board is happy with the progress.

Adjournment: There being no further business, the meeting adjourned at 4:27 pm.

Respectfully Submitted,

Michelle Davis, CAM, CMCA, AMS