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Minutes of the
Whitley Bay Condominium
Memberís Budget Meeting
Friday, November 15, 2019

Call to Order: Stan Bowers called the meeting to order at 6:00pm in the Clubhouse. †

Establish Quorum of Owners: Michelle Davis from Reconcilable Differences confirmed that a quorum of 45 Owners were accounted for by proxy or attendance.

Proof of Meeting Notice Mailed to All Owners & Properly Posted: Stan and Michelle stated that notices for the meeting had been posted for over a month.

Owner Input / Questions: None.

Results of Voting for Monthly Fee Options: Michelle reported that 45 votes were received. 15 members voted to keep the monthly fee at $630 and have a Special Assessment to have fully funded Reserves in 2020. 30 members voted to increase the monthly fee to $669 to have partially funded Reserves in 2020.

Adjournment: There being no further business to discuss, Stan adjourned the Memberís meeting at 6:02pm.

Minutes of the
Whitley Bay Condominium
Board Meeting
Friday, November 15, 2019

Call to Order: Stan Bowers called the meeting to order at 6:03pm in the Clubhouse. †

Establish Quorum of Directors: Board members in attendance: President Stan Bowers, VP Margherita Ramsay, Treasurer Bob Shrader, Secretary Frank Sullivan, and Director Richard Isom. Michelle Davis from Reconcilable Differences, and 15 owners attended.

Approval of Minutes from Previous Annual Meeting: Stan stated that the minutes of the October meeting still had pending revisions, so its approval will be tabled to the next meeting.†† †

Financial Report: Bob stated that through October 2019, the Associationís operating budget was $403,450, and the actual amount spent has been right on track at $403,329.

Discussion & Final Approval of 2020 Budget: As reported in the Memberís Budget Meeting, 15 members voted to keep the monthly fee at $630 and have a Special Assessment to have fully funded Reserves in 2020. 30 members voted to increase the monthly fee to $669 to have partially funded Reserves in 2020. Frank made a motion to accept the ownerís recommendation to increase the monthly fee to $669 in 2020. Bob seconded; all were in favor except Margherita. Motion passed.

Set Annual Meeting Date so 60 Day Notice can be Mailed: Michelle confirmed the date of the Annual Meeting for Wednesday, February 19th at 7pm. Notice and request for board volunteers will be mailed at least 60 days before the meeting.

Painting Update: Stan stated that they are still working on getting the hardware for the doors. There are several types of doors, locks, and hardware and they are working to get everything repaired properly. There are still 6 doors left to re-install. Frank stated that his last update on painting progress was that 5 doors on 11th and 12th floors still needed to be painted.

Maintenance Update: Stan reported that the pool heater will be installed on Monday. The air conditioner in the lobby went out this week. Thankfully itís been cool, but it should be repaired next week. Stan also mentioned that the paint Anchor Painting used on the planter walls on Hwy 520 doesnít seem to match the older paint. It could be due to weather and age, so Anchor has been called and it will be evaluated.

Declaration Changes: Stan explained that the Declaration of Condominium that was established by the Builder hasnít been updated in 17 years. This will be tabled for future discussion, because Frank just sent his revisions to the 144-page document today.

Set Next Meeting Date: Unless a meeting is required earlier, the next meeting will be the Annual Meeting on Wednesday, February 19th at 7pm.Potluck dinner will be served just before the meeting.

Adjournment: There being no further business to discuss, the meeting adjourned at 6:13 pm.

Respectfully Submitted,
Michelle Davis
Michelle Davis, CMCA, AMS, LCAM #17226
Community Association Manager
Reconcilable Differences, Inc.