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Minutes of the
 Whitley Bay Board Meeting
 THURSDAY, OCTOBER 4, 2012
 
Call to Order: Stan Bowers called the meeting to order at 7:00 pm in the Whitley Bay Recreation Room. Two unit owners attended.

Establish Quorum of Directors: Board members in attendance: President Stan Bowers, VP Larry Ramsay, Secretary/Treasurer Bob Shrader, and Directors Richard Isom & Terry Yates. 

Approval of Minutes from September 26, 2012 meeting: Larry motioned to approve these minutes with the addition of “square” to foot and to add that Health First was also contacted for employee insurance quotes by Larry. Richard seconded, all in favor. 

Unfinished Business: 
Approval of Draft 2013 Budget to Mail to Owners: Bob stated that even though some utilities are going up, others are coming down due to changes made in service, such as adding water meters to the cooling towers. He feels that a $5.00 per month decrease is realistic, with a partially-funded budget, so Stan made a motion to approve the draft budget for mailing to owners, showing a monthly fee per unit of $565.00 for partially funded reserves, which of course need a majority owner vote. Bob seconded, all in favor.

Stan asked about employee health insurance. After information was given, Stan said if the monthly assessment stays the same, we could pay for that benefit, preferably as a stipend towards a policy the employee signs up for. After much discussion, the fact that both men have not asked for this coverage, and the options of changes in hours next year, this issue was tabled

New Business:
Larry said last night’s storm caused the whole building air conditioning system to stop working. Stan handled it with help from both Roy and Scott. Even though it was late at night, they came in without complaint. All thanked Stan for his quick work and his time to resolve it all.

Stan stated that the marina owners have asked the Board if the Association would be willing to allow marina slip owners, not their guests or transient renters, use of the pool and spa. Manager did contact the county health inspector and was told that we would probably lose our exemption if we allowed non-owners private use of the pool, so the Board asked management to send out an informal poll of owners to see how they feel about considering full time marina slip owners the privilege of using the pool and spa. If a majority says yes, the attorney will be brought in to research the pros and cons of such an agreement. 

Owner Forum / Other Business:
Owners asked about pet rules. We have a couple of dogs that bark incessantly, one that jumps on and nips people, and some owners are not using the correct pet walking access areas, and taking their pets in and out the front doors. All agreed that neighbors would try to talk to neighbors and see if that helped, but if not, management will write letters.

Set Next Meeting Date: The next meeting will be the meeting to approve the 2012 Budget. This will be held on Wednesday, November 28, 2012 and the draft budget will be mailed to all owners, along with the proxy ballot to vote to partially fund reserves and pay $565 per month, or fully fund reserves and pay $624 per month, and also to vote on investigation the option of allowing the marina members to use the pool.

Adjournment: There being no further business, the meeting adjourned at 7:30 pm. 

Respectfully submitted,
Michelle Davis, CMCA, AMS, CAM
Community Association Manager, Reconcilable Differences, Inc.