|Minutes of the
Whitley Bay Condominium
Board of Directors
Call to Order: President
Stan Bowers called the meeting to order at 4:32 pm in the Whitley Bay Recreation
Room. Approximately ten owners attended and Lynn Hiott and Michelle
Davis from Reconcilable Differences were present.
Establish Quorum of Directors:
Board members in attendance: President Stan Bowers, Treasurer Bob Shrader,
Secretary Terry Yates and Director Richard Isom. VP Larry Ramsay was absent.
Policies and Procedures
Manual: The Board discussed details regarding pets but all agreed that
the wording in the Governing documents was clear and will be used in the
policies and procedures manual. All agreed that once the pet wording reflected
what was in the documents, management would email the document to all owners
to look over before the next meeting when the changes would go into effect.
Management will make hard copies available to those who request them.
Ratify Budget Line Items:
Treasurer Bob Shrader stated that banks are requiring that reserves be
at least 10 percent of a year’s budget in order for buyers to obtain mortgages,
and Whitley Bay’s partially funded reserve budget is just under the required
need. So in order to meet the criteria of the bank without increasing the
monthly fee, Bob recommended lowering the main electricity line item by
$1,000, and removing the bad debt expense line of $1,200 and putting that
unused $2,200 under the Miscellaneous Building and Grounds Component reserve
line item, bringing total reserve funding for 2015 to $47, 472. Bob made
that motion, Stan seconded and all were in favor.
about allowing a “cell tower” on the roof with compensation by a large
Sheryl Denan, Vice President
of Site Development with Smart Communities, attended this meeting. She
stated that she has been in the telecommunications industry since 1996
and acted as a facilitator and consultant with Verizon. She estimated about
$18K to $24,000 a year could be netted on allowing a cell tower to be installed
on the roof top. Her company’s fee would be 20% of the net paid annually.
They would ask for a study by the carrier, provide interface with them
and work for the condominium in negotiating a deal.
She shared several color
photos of roof top towers as examples and stated that they would be structurally
sound, have a lightning rod, and that a typical antenna is usually about
6 feet tall, but needs to be located at a corner of the building, not in
the middle of the roof.
Homeowner Mike Mervis stated
that he was very familiar with the process and has worked with a number
of tower providers. He agreed to speak with his contacts to see if there
was any interest in working directly with Whitley Bay.
Set Next Meeting Date:
The Board proposed meeting on January 21, 2015 to approve the updated policies
and procedures manual.
being no further business, the meeting adjourned at 5:50 pm.
Lynn Hiott, LCAM
Michelle Davis, CMCA, AMS,
Community Association Managers,
Reconcilable Differences, Inc.